The Neubergthal Heritage Foundation is hiring!

We are looking to fill two positions to help us keep the busy village of Neubergthal running smoothly:

Administrative Assistant

Events Coordinator

Think you're the right fit?

Please see detailed descriptions below and send us your cover letter and resume.

Posting closes on 28 July 2025

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Administrative Assistant

The Neubergthal Heritage Foundation is currently seeking applications for the role of Administrative Assistant. This is a part-time, salaried position, set to begin in mid-August 2025.

NHF is a non-profit organization, governed by a board of directors. The part-time NHF Administrator/Secretary will work closely with our Site Manager, Events Coordinator, and under the direction of the NHF Chairperson. The Administrator/Secretary will be a self-motivated individual with a flexible schedule. They are responsible for sourcing grant opportunities and creating grant applications; attending and keeping records of board and committee meetings; managing social media, website, and public communication; managing NHF finances (together with Treasurer), and more. The Administrator/Secretary will work mostly from home, apart from semi-regular meetings with other NHF staff and board members.

Job Description

As Administrator/Secretary, you will handle these tasks:

• Attend all board meetings

• Keep records of minutes from board and committee meetings

• Distribute agenda, notes, meeting minutes to board members

• Maintain all files (digital and physical) relating to NHF

• Source grant opportunities and create grant applications

• Together with Chairperson, create a fundraising model/program

• Maintain mailing lists

• Manage social media and website

• Seek promotional opportunities in broadcast and print media

• Handle correspondence with public (tour inquiries, etc.)

• Manage finances together with Treasurer and Chairperson

• Together with Site Manager, assist in managing the role of the grant-facilitated summer student

• Assist with the planning of educational and major fundraising events

• Build and maintain connections with local Indigenous communities; seek opportunities for education, engagement, and reconciliation

Qualifications

We are looking for a candidate with these qualifications:

• Excellent communication and leadership skills

• Self-motivated

• Flexible schedule

• Creative vision

• Familiarity with Microsoft Word, Excel, Gmail, Google Business Suite, Zoom, Squarespace, Instagram, and Facebook

• Knowledge of board structure and governance

• Knowledge of Mennonite history and culture

• Experience in a managerial or administrative role an asset

• Education in a relevant field (undergraduate degree in history, anthropology, arts administration, marketing, or communications) an asset

• Must have a valid driver’s licence and access to a reliable vehicle

Events Coordinator

The Neubergthal Heritage Foundation is currently seeking applications for the role of Events Coordinator. This is a part-time, salaried position, set to begin in mid-August 2025.

The part-time NHF Events Coordinator will work closely with our Site Manager, Administrator, and under the direction of the NHF Chairperson. The Events Coordinator will be a self-motivated individual with a flexible schedule. This person must be able to work on some evenings, weekends, and during holiday seasons. They are responsible for managing NHF’s busy rental calendar (weddings, funerals, family gatherings, concerts, etc); communication with renters; providing tours for potential renters; locking and unlocking the building before and after events; coordinating event set-up, take-down, post-event caretaking; assisting with the planning and execution of NHF-specific events, such as our annual Darp Days celebration, and more.

Job Description

As Event Coordinator, you handle these tasks:

• Manage NHF rental calendar

• Regular communication with Site Manager, Caretakers, and Administrator

• Assist with event set-up, take-down, opening, closing, etc.

• Attend Events Committee meetings

• Keep records of all events; submit a monthly report of activities to the board

• Distribute rental agreement forms to renters

• Maintain a high standard of cleanliness and order in NHF facilities

• Complete damage inspections and incident reports

• Manage cash flow associated with damage deposits, etc.

• Handle correspondence with renters (rental inquiries, etc.)

• Familiarity with Microsoft Word, Excel, Gmail, Google Business Suite